Selecting the best printer paper can significantly impact the quality of your printed documents, whether for professional presentations, personal projects, or everyday use. This guide explores various aspects of printer paper, from the types available and their intended uses to detailed considerations about weight, brightness, texture, and environmental impact. Additionally, a comprehensive FAQ section addresses common questions to help you make informed decisions.
Top Picks
- 8 ream case (4,000 sheets) of 8.5 x 11 white copier and printer paper for home or office use
- Multipurpose letter size copy paper works with laser/inkjet printers, copiers and fax machines
- Smooth 20lb weight paper for consistent ink and toner distribution; dries quickly and resists paper jams
- Bright white paper (92 GE; 104 Euro) offers great contrast for crisp printing and vivid color
- Virgin copy paper providing professional quality results; acid-free to prevent yellowing
- HAMMERMILL’S BEST SELLING PRINTER PAPER: You will receive one carton of copy paper, which includes 8 individual reams of paper inside. Each ream of paper has 500 sheets of 20 pounds, 92 bright, 8.5" x 11" white copy paper
- 99.99% JAM-FREE PRINTER PAPER: Everyone hates paper jams. You can trust Hammermill paper quality to keep your printer running smoothly. Scroll down to view the product description for details
- COLORLOK TECHNOLOGY INCLUDED: Colors on Hammermill copy paper are 30% brighter; Blacks are up to 60% bolder and inks dry 3 times faster for less smearing. Acid-free Hammermill paper ensures long-lasting archival quality
- MADE IN USA: Hammermill copying and printing papers are 100% made in the USA, helping to support 2.4 million sustainable forestry jobs in America, including family tree farmers. Hammermill is more than just paper
- MAKE SURE IT’S ORIGINAL HAMMERMILL QUALITY: Look for “Ships from and sold by” at the top of the page, under the product title
- MADE IN USA - HP Papers is sourced from renewable forest resources and has achieved production with 0% deforestation in North America. See images.
- OPTIMIZED FOR HP TECHNOLOGY - All HP Papers provide premium performance on HP equipment, as well as on all other printer and copier equipment. 100% satisfaction . See images.
- PERFECT OFFICE PAPER WHEN YOU NEED TO PRINT COLOR DOCUMENTS - HP All-In-One22 is thicker, brighter and whiter than ordinary multipurpose printing papers and is optimized for all inkjet and laser printers and copiers.
- CERTIFIED SUSTAINABLE - HP All-In-One22 22lb printer paper is Forest Stewardship Council (FSC) certified and contributes toward satisfying credit MR1 under LEED (Leadership in Energy and Environmental Design). See images.
- COLORLOK TECHNOLOGY PRINTING PAPER - Colorlok technology provides more vivid colors, bolder blacks and faster drying. See images.
Types of Printer Paper
Multi-Purpose Paper
Multi-purpose paper is the most versatile type, suitable for a range of printing tasks, including everyday printing, copying, and faxing. This paper is typically lightweight, with a weight ranging from 20 to 24 pounds, and is usually available in a brightness level of 92 to 96. While it is cost-effective and widely available, it may not provide the best results for high-quality photos or color-intensive documents.
Inkjet Paper
Designed specifically for inkjet printers, inkjet paper has a special coating that prevents ink from bleeding, ensuring sharp and vibrant prints. This paper comes in various weights and finishes, such as matte, glossy, and semi-gloss. The coating on inkjet paper also helps in faster drying of ink, reducing the risk of smudging.
Laser Paper
Laser paper is optimized for laser printers, which use toner instead of ink. This paper is treated to withstand the high heat generated by laser printing and has a smooth surface to ensure precise toner adhesion. Laser paper often has a higher weight and brightness compared to multi-purpose paper, making it suitable for professional documents and reports.
Photo Paper
Photo paper is designed for printing high-quality photographs and images. It is available in different finishes, including glossy, semi-gloss, satin, and matte. Glossy photo paper provides a shiny, vibrant finish, while matte photo paper offers a non-reflective, professional look. Photo paper is generally thicker and heavier than regular paper to support high-resolution printing.
Cardstock
Cardstock is a heavyweight paper used for printing business cards, postcards, and invitations. It is available in various weights, typically ranging from 65 to 110 pounds. Cardstock can be used with both inkjet and laser printers, but it’s essential to check your printer’s specifications to ensure compatibility with heavier paper.
Recycled Paper
Recycled paper is an eco-friendly option made from post-consumer waste. It is available in various types, including multi-purpose, inkjet, and laser paper. Recycled paper helps reduce environmental impact and supports sustainable practices without compromising quality.
Considerations for Choosing Printer Paper
Weight
Paper weight is a critical factor that affects the feel and durability of the printed document. It is measured in pounds (lb) or grams per square meter (gsm). Lighter paper, such as 20 lb (75 gsm), is suitable for everyday printing and copying. Heavier paper, like 32 lb (120 gsm), provides a more substantial feel and is ideal for presentations and marketing materials.
Brightness
Brightness refers to the amount of light reflected by the paper and is measured on a scale of 0 to 100. Higher brightness levels, typically between 92 and 100, result in sharper text and more vibrant colors. For high-quality prints, especially in color, choosing paper with a higher brightness is recommended.
Opacity
Opacity indicates the transparency of the paper. Higher opacity prevents text and images from showing through the other side, making it suitable for double-sided printing. Lower opacity paper is more transparent and may not be ideal for double-sided documents.
Finish
The finish of the paper affects its texture and appearance. Common finishes include:
- Matte: Non-reflective and smooth, ideal for text-heavy documents.
- Glossy: Shiny and reflective, best for photos and color-rich images.
- Satin/Semi-Gloss: A middle ground between matte and glossy, offering a slight sheen without high reflectivity.
Acid-Free
Acid-free paper is treated to neutralize its pH, preventing yellowing and deterioration over time. This type of paper is ideal for archival purposes and long-lasting documents, such as legal papers and certificates.
Compatibility
Ensure the paper you choose is compatible with your printer type. Inkjet and laser printers require different paper coatings to produce optimal results. Using the wrong paper can lead to poor print quality and potential damage to your printer.
Environmental Impact
Consider the environmental impact of your paper choice. Recycled paper and paper certified by organizations like the Forest Stewardship Council (FSC) are more sustainable options. Additionally, look for paper that is chlorine-free to reduce harmful chemical use in the manufacturing process.
Popular Brands of Printer Paper
Hammermill
Hammermill is known for its high-quality, reliable paper suitable for various printing needs. Their product range includes multi-purpose paper, inkjet and laser paper, and specialty paper. Hammermill paper is often praised for its brightness, smooth finish, and consistent performance.
HP
HP offers a wide range of printer paper designed to work seamlessly with their printers. Their paper products include premium choices for photo printing, high-quality laser paper, and everyday multi-purpose paper. HP paper is known for its superior quality and compatibility with HP printers.
Epson
Epson produces high-quality inkjet paper, especially for photo printing. Their photo paper range includes glossy, semi-gloss, and matte finishes, all designed to deliver vibrant and sharp images. Epson paper is tailored to work best with Epson printers, ensuring optimal results.
Xerox
Xerox offers a variety of paper types for both inkjet and laser printers. Their paper products are known for their reliability and quality, making them a popular choice for professional and business use. Xerox paper includes options with different weights, brightness levels, and finishes.
Canon
Canon provides a range of printer paper designed for their inkjet and laser printers. Their photo paper is particularly well-regarded for producing high-quality prints with vivid colors and sharp details. Canon also offers multi-purpose and premium paper for various printing needs.
Best Printer Paper for Specific Uses
Everyday Printing
For everyday printing tasks, such as documents, drafts, and emails, multi-purpose paper is the best choice. It is cost-effective, readily available, and performs well for regular use. A paper weight of 20 to 24 lb and a brightness level of 92 to 96 are suitable for these tasks.
High-Quality Documents
When printing professional documents, presentations, or marketing materials, opt for premium laser paper. Look for paper with a higher weight (28 to 32 lb) and brightness (97 to 100) to ensure a crisp, clean, and impressive look.
Photo Printing
For printing photos, choose high-quality photo paper with a glossy or semi-gloss finish. This type of paper provides the best results for vibrant, sharp images. Ensure the paper is compatible with your printer and select a higher weight (typically 45 lb or more) for durability and a professional feel.
Double-Sided Printing
If you frequently print double-sided documents, choose paper with high opacity to prevent show-through. Look for paper specifically designed for duplex printing, often indicated on the packaging. A weight of 24 to 32 lb and an opacity rating above 90% are recommended.
Archival Purposes
For documents that need to be preserved over time, such as legal papers, certificates, and historical records, use acid-free paper. This paper resists yellowing and degradation, ensuring your documents remain in good condition for years. Look for paper with a higher weight and a smooth finish for the best results.
Creative Projects
For creative projects like scrapbooking, invitations, and greeting cards, cardstock is the ideal choice. It is sturdy and available in various colors and finishes, allowing for customization and durability. Ensure your printer can handle the weight of the cardstock you choose.
Environmental Considerations
Recycled Paper
Using recycled paper helps reduce the demand for virgin paper, conserving natural resources and reducing waste. Recycled paper is made from post-consumer waste and is available in various types, including multi-purpose, inkjet, and laser paper. While recycled paper may have a slightly different texture, it generally performs well for most printing tasks.
FSC-Certified Paper
The Forest Stewardship Council (FSC) certifies paper products that meet rigorous environmental, social, and economic standards. Choosing FSC-certified paper ensures that the paper is sourced from responsibly managed forests, supporting sustainable forestry practices.
Chlorine-Free Paper
Chlorine-free paper is produced without the use of chlorine or chlorine compounds, which can release harmful chemicals into the environment. Opting for totally chlorine-free (TCF) or processed chlorine-free (PCF) paper helps reduce the environmental impact of paper production.
Frequently Asked Questions About Printer Paper
What is the best paper for inkjet printers?
The best paper for inkjet printers is inkjet-specific paper with a special coating to prevent ink from bleeding. Depending on your needs, you can choose from various finishes such as matte, glossy, and semi-gloss. For everyday documents, a high-quality inkjet paper with a weight of 24 lb and brightness of 95 is recommended. For photo printing, opt for glossy or semi-gloss photo paper with a higher weight, such as 45 lb or more, to ensure vibrant and sharp prints.
Can I use laser paper in an inkjet printer?
While it is possible to use laser paper in an inkjet printer, it is not recommended for optimal results. Laser paper is designed to work with toner rather than ink, which means it may not absorb ink properly, leading to smudging or uneven prints. For the best quality, use paper specifically designed for inkjet printers.
What paper weight should I use for business cards?
For business cards, choose heavyweight cardstock with a weight ranging from 80 to 110 lb. This provides a sturdy and professional feel. Ensure your printer is capable of handling the weight of the cardstock to avoid jams or damage.
How does paper brightness affect print quality?
Paper brightness affects the contrast and clarity of printed text and images. Higher brightness levels (above 95) result in sharper and more vibrant prints, making them ideal for high-quality documents and color printing. Lower brightness levels may produce duller prints, which can be suitable for drafts and everyday use.
Is recycled paper as good as non-recycled paper?
Recycled paper can perform just as well as non-recycled paper for most printing tasks. Advances in manufacturing have improved the quality of recycled paper, making it a viable option for everyday printing, professional documents, and photo printing. However, recycled paper may have a slightly different texture and color compared to virgin paper.
What is the difference between glossy and matte photo paper?
Glossy photo paper has a shiny, reflective finish that enhances the vibrancy and sharpness of photos, making colors appear more vivid. It is ideal for photos and images with rich colors and high contrast. Matte photo paper has a non-reflective, smooth finish that offers a professional look, reducing glare and fingerprints. Matte paper is suitable for photos and documents where a more subdued, elegant appearance is desired.
How can I prevent paper jams in my printer?
To prevent paper jams, ensure you are using the correct paper type and weight for your printer. Follow these tips:
- Keep paper stored in a cool, dry place to prevent moisture absorption.
- Fan the paper stack before loading it into the printer to separate the sheets.
- Avoid overloading the paper tray.
- Use high-quality paper that is compatible with your printer.
- Regularly clean the printer and check for any debris or obstructions.
Can I print on both sides of the paper?
Yes, you can print on both sides of the paper, a process known as duplex printing. To achieve the best results, use paper with high opacity to prevent show-through and ensure your printer supports duplex printing. Many modern printers have a built-in duplex feature that automatically prints on both sides. For manual duplex printing, follow your printer’s instructions to reload the paper correctly.
What is the best paper for printing resumes?
For printing resumes, choose a high-quality, premium paper with a weight of 24 to 32 lb and a brightness level of 97 to 100. A smooth, matte finish provides a professional appearance. Consider using acid-free paper to ensure your resume remains in good condition over time.
Is there a difference between copy paper and printer paper?
While often used interchangeably, copy paper and printer paper can have slight differences. Copy paper is typically lightweight (20 lb) and designed for high-volume copying and printing. Printer paper can vary in weight and quality, with specific types optimized for inkjet or laser printers. For general use, multi-purpose paper is suitable for both copying and printing tasks.
How do I choose the right paper for presentations?
For presentations, choose a premium laser paper with a weight of 28 to 32 lb and a brightness level of 97 to 100. This ensures your documents have a professional appearance with sharp text and vibrant colors. Consider using paper with a smooth or satin finish to enhance the overall look of your presentation.
What is the difference between weight and thickness in paper?
Paper weight refers to the weight of a ream (500 sheets) of paper measured in pounds or grams per square meter (gsm). Thickness, or caliper, measures the actual thickness of a single sheet of paper, typically in mils or millimeters. While weight and thickness are related, heavier paper is generally thicker, but the exact relationship can vary based on the paper type and manufacturing process.
Can I use photo paper in a laser printer?
Using photo paper in a laser printer is not recommended unless the paper is specifically designed for laser printers. Laser printers use heat to bond toner to paper, which can cause traditional inkjet photo paper to melt or warp. Always check the manufacturer’s recommendations and choose paper compatible with your printer type.
How do I store printer paper to maintain its quality?
To maintain the quality of printer paper, store it in a cool, dry place away from direct sunlight and moisture. Keep the paper in its original packaging until ready for use to protect it from dust and humidity. If the paper is exposed to high humidity, it can absorb moisture, leading to curling and jams. Storing paper in a sealed plastic container can help preserve its quality.
What is the best paper for printing invitations?
For printing invitations, use heavyweight cardstock with a weight of 80 to 110 lb. Cardstock provides a sturdy and elegant feel, making it ideal for special occasions. Consider using paper with a smooth or textured finish, such as linen or felt, to enhance the appearance of your invitations.
How does paper texture affect print quality?
Paper texture affects the tactile feel and visual appearance of printed documents. Smooth paper provides a clean, professional look, ideal for text-heavy documents and presentations. Textured paper, such as linen or felt, adds a unique and elegant touch, making it suitable for invitations and special projects. The texture can also influence how ink or toner adheres to the paper, affecting print sharpness and color saturation.
What is the difference between coated and uncoated paper?
Coated paper has a surface coating that enhances its smoothness, brightness, and print quality. It is ideal for high-resolution images, brochures, and marketing materials. Coated paper comes in various finishes, including glossy, matte, and satin. Uncoated paper has a natural, porous surface, offering a more subdued look and feel. It is commonly used for everyday printing, business documents, and stationery. Uncoated paper is also easier to write on with pens and pencils.
Can I use cardstock in a regular printer?
Many modern printers can handle cardstock, but it is essential to check your printer’s specifications to ensure compatibility. When using cardstock, adjust the printer settings to the appropriate paper type and weight to prevent jams and ensure optimal print quality. If your printer has a manual feed or rear paper tray, use it to minimize bending and feed the cardstock smoothly.
What is duplex printing, and how does it work?
Duplex printing is the process of printing on both sides of a sheet of paper. Many printers have a built-in duplex feature that automatically flips the paper to print on the reverse side. This feature can save paper and reduce costs. For printers without automatic duplexing, manual duplex printing is possible by printing one side, then reinserting the paper to print the other side according to the printer’s instructions.
How do I choose the right paper for my printer?
To choose the right paper for your printer, consider the following factors:
- Printer Type: Ensure the paper is compatible with your inkjet or laser printer.
- Purpose: Select paper based on your specific printing needs, such as everyday use, professional documents, photos, or creative projects.
- Weight and Thickness: Choose the appropriate weight and thickness for the type of document you are printing.
- Finish: Consider the desired finish (matte, glossy, satin) based on the look and feel you want to achieve.
- Environmental Impact: Opt for recycled, FSC-certified, or chlorine-free paper if sustainability is a priority.
What is archival paper, and why is it important?
Archival paper is designed to resist deterioration and preserve documents for long periods. It is typically acid-free, lignin-free, and buffered to prevent yellowing and brittleness. Archival paper is essential for preserving important documents, such as legal records, historical manuscripts, and artworks, ensuring they remain intact and legible for future generations.
How can I improve the print quality of my documents?
To improve the print quality of your documents, follow these tips:
- Use high-quality paper that is compatible with your printer.
- Adjust the printer settings to match the paper type and quality.
- Regularly clean the printer’s print heads and rollers.
- Ensure the printer drivers are up to date.
- Store paper properly to avoid moisture and dust buildup.
- Use original or high-quality third-party ink or toner cartridges.
What is the best paper for printing photos at home?
For printing photos at home, use high-quality photo paper designed for inkjet printers. Choose a glossy or semi-gloss finish for vibrant, sharp images. Look for paper with a weight of 45 lb or more and a high brightness level to ensure professional-quality prints. Epson, Canon, and HP offer excellent photo paper options tailored to their printers.
Can I recycle printed paper?
Yes, printed paper can typically be recycled, provided it is free from contaminants such as food residue, adhesives, or plastic coatings. Check your local recycling guidelines to ensure proper disposal. Recycling printed paper helps reduce waste and supports sustainable practices.
How does the finish of the paper affect ink drying time?
The finish of the paper affects how quickly ink dries. Glossy and coated papers have a smooth, non-porous surface that can slow down ink absorption, leading to longer drying times. Matte and uncoated papers have a more porous surface that absorbs ink quickly, resulting in faster drying times. When using glossy or coated paper, allow extra time for the ink to dry completely to prevent smudging.
What is the best paper for printing legal documents?
For printing legal documents, use high-quality, acid-free paper with a weight of 24 to 28 lb and a brightness level of 97 to 100. A smooth, matte finish ensures a professional appearance. Acid-free paper is essential for legal documents to prevent yellowing and deterioration over time.
How can I tell if my paper is acid-free?
Acid-free paper is often labeled as such on the packaging. Additionally, many manufacturers provide information about the paper’s pH level and its acid-free status. If you are unsure, look for paper that mentions being lignin-free and buffered, as these qualities also contribute to the paper’s longevity and resistance to yellowing.
What is the best paper for printing brochures?
For printing brochures, choose a premium coated paper with a weight of 28 to 32 lb. A satin or glossy finish enhances the colors and sharpness of images, making your brochures look professional and eye-catching. Ensure the paper is compatible with your printer and consider using a heavier weight for a more substantial feel.
Can I use regular printer paper for photo printing?
While you can use regular printer paper for photo printing, it will not yield the best results. Regular paper lacks the coating and weight needed to produce high-quality photos. For optimal photo prints, use photo paper designed specifically for inkjet printers, with a glossy or semi-gloss finish to enhance the image’s vibrancy and detail.
How does humidity affect printer paper?
Humidity can significantly impact printer paper, causing it to absorb moisture and become wavy or curled. This can lead to paper jams and poor print quality. To minimize humidity effects, store paper in a cool, dry place and keep it in its original packaging until ready for use. If you live in a humid climate, consider using a dehumidifier in the storage area.
What is the best paper for printing certificates?
For printing certificates, choose high-quality, heavyweight paper with a weight of 28 to 32 lb and a brightness level of 97 to 100. Acid-free paper is recommended to prevent yellowing and deterioration over time. Consider using paper with a smooth or textured finish, such as parchment or linen, to give the certificates a distinguished and elegant appearance.
How do I avoid smudging when printing?
To avoid smudging when printing, follow these tips:
- Use high-quality paper compatible with your printer.
- Allow the ink to dry completely before handling the printed document.
- Adjust the printer settings to the correct paper type and quality.
- Avoid stacking printed pages immediately; let them dry separately.
- Use original or high-quality third-party ink or toner cartridges.
- Store paper properly to prevent moisture absorption.
What is the best paper for printing reports?
For printing reports, choose high-quality laser paper with a weight of 24 to 28 lb and a brightness level of 97 to 100. A smooth, matte finish ensures sharp text and a professional appearance. If your report includes color images or graphics, consider using coated paper to enhance the print quality.
How can I ensure my printed documents last a long time?
To ensure your printed documents last a long time, use acid-free paper to prevent yellowing and deterioration. Store documents in a cool, dry place away from direct sunlight and moisture. Consider using archival-quality paper for important documents that need to be preserved. Additionally, handle printed documents with clean hands to avoid transferring oils and dirt.
What is the best paper for printing newsletters?
For printing newsletters, use high-quality laser or inkjet paper with a weight of 24 to 28 lb and a brightness level of 95 to 100. A smooth, matte or satin finish provides a professional look while ensuring sharp text and vibrant images. If your newsletter includes photos or color graphics, consider using coated paper to enhance print quality.
Can I use photo paper in a copier?
Using photo paper in a copier is generally not recommended unless the copier is specifically designed to handle it. Copiers typically use heat to fuse toner to paper, which can cause photo paper to melt or warp. For best results, use regular copier paper or laser paper compatible with your copier.
How does paper weight affect the feel of printed documents?
Paper weight affects the thickness and sturdiness of printed documents. Heavier paper (28 to 32 lb) provides a more substantial, high-quality feel, making it ideal for professional documents, presentations, and marketing materials. Lighter paper (20 to 24 lb) is suitable for everyday printing and copying tasks. Choosing the appropriate weight enhances the overall look and feel of your printed documents.
Conclusion
Choosing the best printer paper involves considering various factors such as paper type, weight, brightness, finish, and environmental impact. By understanding these aspects and matching them to your specific printing needs, you can achieve high-quality, professional results for any project. Whether you are printing everyday documents, high-quality presentations, photos, or creative projects, selecting the right paper ensures your prints look their best and meet your expectations.
