Xerox, a name synonymous with photocopying and printing, has a rich history of providing reliable, high-quality printing solutions. Their printers range from small, compact models suitable for home use to robust, high-performance machines designed for large businesses. This guide delves into the best Xerox printers available, their features, benefits, and how to choose the right one for your needs.
Top Picks
- WORK FROM HOME: Perfect for small teams or home offices that need technology that fits in tight spaces and is easy to setup. The Xerox B225 is perfect for owners looking for a wireless black and white all in one printer.
- UNPARALLELED PERFORMANCE: This MFPs go beyond business basics to deliver fast color and B&W scanning, duplex scanning for more applications and better paper handling with more trays for higher capacities and usage.
- CONVENIENCE AND CONNECTIVITY: Built-in Wi-Fi and support for Apple AirPrint, Mopria Print Service and Chromebook printing means the B225 is made for users that print from a wide range of mobile devices. And, simple installation without the need for local IT support means you are up and running right out of the box.
- STAY SECURE: Comprehensive security features protect against rising and increasingly sophisticated cyber threats by safeguarding access and protecting sensitive data and documents.
- INTUITIVE INTELLIGENCE: Simplicity drives productivity with Xerox Print Drivers and the Xerox Print & Scan Experience, take the guesswork out of complex tasks like auto straighten, receipt scanning and auto cropping images.
- WORK FROM HOME: Perfect for small teams or home offices that need technology that fits in tight spaces and is easy to setup. The Xerox B235 is perfect for owners looking for a wireless black and white all-in-one printer.
- UNPARALLELED PERFORMANCE: This MFPs go beyond business basics to deliver fast color and B&W scanning, duplex scanning for more applications and better paper handling with more trays for higher capacities and usage.
- CONVENIENCE AND CONNECTIVITY: Built-in Wi-Fi and support for Apple AirPrint, Mopria Print Service and Chromebook printing the B235 is made for users that print from a wide range of mobile devices. And, simple installation without the need for local IT support means you are up and running right out of the box.
- STAY SECURE: Comprehensive security features protect against rising and increasingly sophisticated cyber threats by safeguarding access and protecting sensitive data and documents.
- INTUITIVE INTELLIGENCE: Simplicity drives productivity with Xerox Print Drivers and the Xerox Print & Scan Experience, take the guesswork out of complex tasks like auto straighten, receipt scanning and auto cropping images.
- WORK FROM HOME: Perfect for small work teams or home offices that need technology that fits in tight spaces and is easy to setup. The Xerox C315 Color Multifunction Printer is perfect for anyone looking for a small, reliable, wireless colour all-in-one printer.
- OUTSTANDING PERFORMANCE: Color wireless printer, with print speeds up to 35 Letter pages per minute /33 A4 pages per minute, automatic two-sided printing, 250-sheet paper capacity and high-resolution image quality.
- CONVENIENCE AND CONNECTIVITY: Built-in Wi-Fi for Apple AirPrint, Mopria Print Service and Chromebook printing means the C315 is made for users that print from a wide range of mobile devices. And, simple installation means you are up and running right away.
- STAY SECURE: Comprehensive security features protect against rising and increasingly sophisticated cyber threats by safeguarding access and protecting sensitive data and documents.
- INTUITIVE INTELLIGENCE: Simplicity drives productivity with Xerox Print Drivers and Xerox Print & Scan Experience take the guesswork out of complex tasks like auto straighten, receipt scanning and auto cropping images.
Why Choose Xerox?
Xerox is known for its innovation, reliability, and quality. Their printers offer cutting-edge technology, ease of use, and excellent print quality. Whether you need a printer for occasional home use or a high-capacity machine for a busy office, Xerox has a model to meet your needs.
Types of Xerox Printers
Xerox offers a variety of printers, each designed to meet different printing needs and environments. Understanding the different types can help you choose the best printer for your requirements.
Laser Printers
Laser printers are ideal for high-volume printing with fast print speeds and high-quality output. They are suitable for both monochrome and color printing, making them versatile for various applications.
Pros:
- Fast print speeds
- High-quality text and graphics
- Cost-effective for high-volume printing
Cons:
- Higher initial cost
- Larger footprint compared to inkjet printers
Inkjet Printers
Inkjet printers are known for their ability to produce vibrant color prints and detailed images. They are suitable for home use, small offices, and creative professionals who require high-quality photo printing.
Pros:
- Excellent color and photo quality
- Lower initial cost
- Compact and versatile
Cons:
- Higher cost per page for ink
- Slower print speeds compared to laser printers
Multifunction Printers (MFPs)
Multifunction printers combine printing, scanning, copying, and faxing capabilities in one device. They are ideal for office environments where multiple functions are required, reducing the need for separate machines.
Pros:
- All-in-one functionality
- Space-saving design
- Cost-effective for multiple functions
Cons:
- More complex maintenance
- Higher initial cost
Production Printers
Production printers are designed for high-volume, professional printing environments. They offer exceptional print quality, fast speeds, and advanced finishing options, making them suitable for print shops and large businesses.
Pros:
- High-speed, high-volume printing
- Professional-grade print quality
- Advanced finishing options
Cons:
- Very high initial cost
- Large footprint
Solid Ink Printers
Solid ink printers use solid blocks of ink that are melted to produce prints. They offer vibrant colors and are environmentally friendly due to less packaging waste.
Pros:
- Vibrant color output
- Environmentally friendly
- Simple to use
Cons:
- Higher cost per page
- Requires warm-up time
Key Features to Consider
When choosing a Xerox printer, several features can significantly impact your decision. Understanding these features will help you select the best printer for your needs.
Print Speed
Measured in pages per minute (PPM), print speed is crucial for high-volume environments. Higher PPM rates are essential for busy offices to maintain productivity.
Print Quality
Measured in dots per inch (DPI), print quality determines the clarity and detail of printed documents and images. Higher DPI is important for photo printing and professional documents.
Connectivity Options
Modern printers offer various connectivity options, including USB, Ethernet, Wi-Fi, and mobile printing capabilities. Choose a printer with connectivity options that match your needs.
Paper Handling
Consider the paper capacity, types of paper supported, and additional paper trays. This is important for businesses that require printing on different media types and sizes.
Duplex Printing
Automatic duplex printing saves time and paper by printing on both sides of the sheet. This feature is beneficial for reducing paper consumption and creating professional-looking documents.
Cost of Consumables
Evaluate the cost and availability of ink or toner cartridges. Some printers have high initial costs but lower ongoing costs due to affordable consumables.
Security Features
For businesses, security features like secure print, user authentication, and data encryption are crucial to protect sensitive information.
Ease of Use
User-friendly interfaces, touchscreen controls, and easy setup processes enhance the overall user experience. Consider printers with intuitive design and helpful customer support.
Best Xerox Printers
Here, we highlight some of the best Xerox printers available in 2024, focusing on different needs and environments.
Xerox VersaLink C405
The Xerox VersaLink C405 is a multifunction color printer ideal for small to medium-sized businesses. It offers robust performance, high-quality prints, and advanced features.
Features:
- Print speed: Up to 36 PPM
- Print resolution: 600 x 600 DPI
- Connectivity: USB, Ethernet, Wi-Fi
- Duplex printing: Automatic
- Paper capacity: 700 sheets (expandable to 1,250)
Pros:
- Excellent print quality
- Versatile connectivity options
- User-friendly touchscreen interface
Cons:
- Higher initial cost
- Larger footprint for small offices
Xerox WorkCentre 6515
The Xerox WorkCentre 6515 is a compact multifunction color printer that delivers high-quality prints and reliable performance, perfect for small businesses and home offices.
Features:
- Print speed: Up to 30 PPM
- Print resolution: 1200 x 2400 DPI
- Connectivity: USB, Ethernet, Wi-Fi
- Duplex printing: Automatic
- Paper capacity: 300 sheets (expandable to 850)
Pros:
- High print resolution
- Compact design
- Easy setup and operation
Cons:
- Moderate paper capacity
- Higher cost per page for color prints
Xerox B215
The Xerox B215 is a monochrome multifunction printer designed for small offices and home use. It offers reliable performance and essential features at an affordable price.
Features:
- Print speed: Up to 30 PPM
- Print resolution: 600 x 600 DPI
- Connectivity: USB, Ethernet, Wi-Fi
- Duplex printing: Manual
- Paper capacity: 250 sheets
Pros:
- Affordable price
- Compact and space-saving
- Easy to use
Cons:
- No automatic duplex printing
- Limited to monochrome printing
Xerox Phaser 6510
The Xerox Phaser 6510 is a color laser printer that offers high-quality prints and fast performance, making it suitable for small to medium-sized businesses.
Features:
- Print speed: Up to 30 PPM
- Print resolution: 1200 x 2400 DPI
- Connectivity: USB, Ethernet, Wi-Fi
- Duplex printing: Automatic
- Paper capacity: 300 sheets (expandable to 850)
Pros:
- High print quality
- Reliable performance
- Easy to set up and manage
Cons:
- Higher cost per page
- Limited paper capacity
Xerox AltaLink C8030
The Xerox AltaLink C8030 is a high-performance multifunction printer designed for large businesses and high-volume environments. It offers exceptional print quality and advanced features.
Features:
- Print speed: Up to 30 PPM
- Print resolution: 1200 x 2400 DPI
- Connectivity: USB, Ethernet, Wi-Fi
- Duplex printing: Automatic
- Paper capacity: 2,180 sheets (expandable)
Pros:
- Professional-grade print quality
- High paper capacity
- Advanced security features
Cons:
- Very high initial cost
- Large footprint
Comparison Chart
Below is a comparison chart summarizing the key features and specifications of the top Xerox printers discussed above.
| Model | Print Speed (PPM) | Print Resolution (DPI) | Connectivity | Duplex Printing | Paper Capacity (Sheets) | Best For |
|---|---|---|---|---|---|---|
| VersaLink C405 | 36 | 600 x 600 | USB, Ethernet, Wi-Fi | Automatic | 700 (expandable to 1,250) | Small to medium-sized businesses |
| WorkCentre 6515 | 30 | 1200 x 2400 | USB, Ethernet, Wi-Fi | Automatic | 300 (expandable to 850) | Small businesses, home offices |
| B215 | 30 | 600 x 600 | USB, Ethernet, Wi-Fi | Manual | 250 | Small offices, home use |
| Phaser 6510 | 30 | 1200 x 2400 | USB, Ethernet, Wi-Fi | Automatic | 300 (expandable to 850) | Small to medium-sized businesses |
| AltaLink C8030 | 30 | 1200 x 2400 | USB, Ethernet, Wi-Fi | Automatic | 2,180 (expandable) | Large businesses, high-volume environments |
Maintenance and Care
Proper maintenance and care are essential to keep your Xerox printer running smoothly and extend its lifespan. Here are some tips to help you maintain your printer.
Regular Cleaning
Regular cleaning prevents dust and debris from affecting print quality and performance. Clean the exterior, paper trays, and the interior parts, including the print head and rollers.
Replace Consumables Timely
Monitor the levels of toner, ink, and other consumables. Replace them timely to avoid print quality issues and ensure uninterrupted printing.
Use Quality Paper
Using high-quality paper reduces the chances of paper jams and improves print quality. Ensure the paper is stored in a dry, cool place to prevent moisture absorption.
Firmware Updates
Keep the printer’s firmware updated to benefit from the latest features, security updates, and performance improvements.
Professional Servicing
Schedule regular professional servicing to address any potential issues and keep the printer in optimal condition. This is especially important for high-volume and production printers.
Xerox Printer Accessories
Enhance your printing experience with the right accessories. Here are some essential accessories for Xerox printers.
Toner and Ink Cartridges
Using genuine Xerox toner and ink cartridges ensures the best print quality and reliability. They are designed specifically for Xerox printers and help maintain optimal performance.
Paper Trays and Feeders
Additional paper trays and feeders increase the paper capacity, allowing for longer uninterrupted printing sessions. They are especially useful in high-volume environments.
Finishing Options
Finishing options such as staplers, hole punchers, and booklet makers add professionalism to your printed documents. They are ideal for creating booklets, reports, and other finished documents.
Memory and Storage Upgrades
Upgrading the memory and storage of your printer can enhance its performance, especially for complex print jobs and large documents.
Security Features
For businesses, additional security features like secure print and user authentication can be added to protect sensitive information and prevent unauthorized access.
FAQs About Xerox Printers
How do I choose the right Xerox printer for my needs?
Consider factors such as print volume, print quality, connectivity options, and additional features like duplex printing and multifunction capabilities. Determine your budget and evaluate the cost of consumables as well.
What is the difference between a laser printer and an inkjet printer?
Laser printers use toner to produce high-quality text and graphics quickly, making them ideal for high-volume printing. Inkjet printers use liquid ink and are better suited for high-quality photo printing and color documents.
How often should I replace the toner or ink cartridges?
The frequency of replacement depends on your print volume. Monitor the levels regularly and replace the cartridges when the print quality starts to degrade or when the printer alerts you.
Can I use third-party toner or ink cartridges?
While third-party cartridges may be cheaper, using genuine Xerox cartridges ensures the best performance, print quality, and reliability. Third-party cartridges can sometimes cause issues and void the warranty.
How do I connect my Xerox printer to Wi-Fi?
Refer to the printer’s manual for specific instructions. Generally, you can connect to Wi-Fi through the printer’s control panel by selecting the network and entering the password.
What should I do if my printer frequently jams?
Check for any obstructions in the paper path, ensure you are using the correct paper type and quality, and clean the rollers. If the problem persists, consult the user manual or contact customer support.
How can I improve print quality?
Ensure you are using high-quality paper and genuine Xerox consumables. Clean the print heads regularly and perform any recommended maintenance tasks. Adjust the print settings for optimal quality.
Are Xerox printers compatible with mobile printing?
Many Xerox printers support mobile printing via Wi-Fi, enabling you to print directly from your smartphone or tablet using apps like Xerox Print Service or Apple AirPrint.
What is duplex printing?
Duplex printing allows the printer to print on both sides of a sheet of paper automatically. This feature saves paper and creates professional-looking double-sided documents.
How do I update the firmware on my Xerox printer?
Check the Xerox website for the latest firmware updates. Follow the instructions provided to download and install the update on your printer.
Can I print from a USB drive?
Many Xerox printers have USB ports that allow you to print documents directly from a USB drive. Check the printer’s specifications to confirm this feature.
What is the warranty period for Xerox printers?
The warranty period varies by model. Check the product documentation or the Xerox website for specific warranty information for your printer.
How do I scan documents using a multifunction Xerox printer?
Place the document on the scanner bed or in the automatic document feeder, select the scan option on the control panel, and choose the desired settings. Save the scanned document to a connected computer or USB drive.
What should I do if my printer is not responding?
Check the power connection, ensure the printer is turned on, and verify the connection to your computer or network. Restart the printer and your computer. If the issue persists, consult the user manual or contact customer support.
How do I enable secure printing?
Secure printing requires a user to enter a PIN or password to release the print job. This feature can be enabled through the printer’s settings or control panel.
What is solid ink technology?
Solid ink printers use solid blocks of ink that are melted to produce prints. This technology offers vibrant colors and reduces packaging waste, making it environmentally friendly.
Can I print envelopes with a Xerox printer?
Yes, many Xerox printers support envelope printing. Ensure the envelope type and size are compatible with your printer, and adjust the paper settings accordingly.
How do I replace the drum unit in my Xerox printer?
Refer to the printer’s user manual for specific instructions on replacing the drum unit. Generally, it involves opening the printer, removing the old drum unit, and installing the new one.
What are the advantages of a multifunction printer?
Multifunction printers combine printing, scanning, copying, and faxing capabilities in one device, saving space and cost. They are convenient for offices that require multiple functions.
How do I connect my Xerox printer to a network?
Follow the instructions in the printer’s manual to connect to a network via Ethernet or Wi-Fi. For Ethernet, connect the printer to the router using a network cable. For Wi-Fi, select the network from the printer’s control panel and enter the password.
Can I use my Xerox printer with a Chromebook?
Yes, many Xerox printers are compatible with Chromebooks. Ensure the printer supports Google Cloud Print or has compatible drivers for Chrome OS.
How do I set up scan to email on my Xerox printer?
Set up scan to email by configuring the email settings on the printer’s control panel. Enter the SMTP server information, email address, and any required authentication details.
What is the maximum paper size my Xerox printer can handle?
The maximum paper size varies by model. Check the printer’s specifications in the user manual or on the Xerox website to determine the supported paper sizes.
How do I reduce printing costs?
Reduce printing costs by using duplex printing, selecting draft mode for less critical documents, and monitoring the use of color printing. Consider purchasing high-yield toner or ink cartridges.
What should I do if my prints have streaks or lines?
Clean the print heads and check for any obstructions in the paper path. Ensure you are using high-quality paper and genuine Xerox consumables. Perform any recommended maintenance tasks.
Can I print wirelessly from my smartphone?
Yes, many Xerox printers support wireless printing from smartphones via Wi-Fi. Use mobile printing apps like Xerox Print Service, Google Cloud Print, or Apple AirPrint to print directly from your device.
How do I configure network settings on my Xerox printer?
Access the network settings through the printer’s control panel or web interface. Configure the IP address, subnet mask, gateway, and any other required network settings.
What is the difference between a single-function and a multifunction printer?
A single-function printer only prints documents, while a multifunction printer combines printing, scanning, copying, and sometimes faxing capabilities in one device.
How do I print in grayscale?
Select the grayscale or black-and-white printing option in the print settings of your document or printer driver. This saves color ink or toner and is suitable for text documents.
How do I clear a paper jam?
Follow the instructions in the user manual to clear a paper jam. Generally, this involves opening the printer, carefully removing the jammed paper, and checking for any remaining fragments.
How can I extend the life of my printer?
Regularly clean and maintain your printer, use high-quality consumables, keep the firmware updated, and follow the manufacturer’s guidelines for usage and care.
Are Xerox printers energy-efficient?
Many Xerox printers are designed with energy-saving features and meet ENERGY STAR® certification requirements. Check the product specifications for energy efficiency details.
How do I recycle toner or ink cartridges?
Xerox offers recycling programs for used toner and ink cartridges. Follow the instructions on the Xerox website to return and recycle your used cartridges responsibly.
How do I know if my Xerox printer needs a firmware update?
You can check for firmware updates by visiting the Xerox website and entering your printer model. Updates can also be prompted by software alerts on your computer or directly on the printer’s interface.
Can I print directly from cloud storage services?
Yes, many Xerox printers support printing directly from cloud services like Google Drive, Dropbox, and Microsoft OneDrive. Ensure your printer is connected to the internet and follow the setup instructions.
What is Xerox ConnectKey technology?
ConnectKey technology turns your Xerox multifunction printer into a smart workplace assistant, enhancing productivity with apps for document management, mobile and cloud connectivity, and robust security features.
How do I set up user permissions on my Xerox printer?
Access the printer’s administrative settings via the control panel or web interface. Set up user accounts and permissions to control access to features like printing, scanning, and copying.
What types of media can I print on with a Xerox printer?
Xerox printers support various media types, including plain paper, glossy paper, envelopes, labels, cardstock, and transparencies. Check your printer’s specifications for specific media compatibility.
Can I use my Xerox printer for high-volume printing?
Yes, many Xerox printers are designed for high-volume printing. Look for models with high duty cycles, large paper capacities, and robust performance specifications.
What is the best way to store unused toner or ink cartridges?
Store unused cartridges in their original packaging, in a cool, dry place, away from direct sunlight and temperature extremes.
How do I enable eco-friendly printing features?
Access the printer’s settings to enable features like duplex printing, draft mode, and power-saving modes. These settings help reduce paper and energy consumption.
What should I do if my printer won’t turn on?
Check the power connection, ensure the outlet is working, and try a different power cable if available. If the printer still won’t turn on, contact Xerox support for assistance.
Can I scan directly to a network folder?
Yes, many Xerox multifunction printers allow scanning directly to a network folder. Set up the network folder destination in the printer’s scan settings.
How do I adjust the print quality settings?
Access the print settings on your computer or the printer’s control panel. Adjust the resolution, color settings, and print quality options to match your needs.
What is the maximum monthly duty cycle?
The maximum monthly duty cycle is the highest number of pages a printer can reliably handle in a month. Check your printer’s specifications to determine its duty cycle.
How do I troubleshoot connection issues?
Restart the printer, router, and computer. Ensure the printer is connected to the network and check for any IP conflicts. Refer to the user manual or contact support if issues persist.
What should I do if my prints are smudged?
Ensure you are using the correct paper type and settings. Clean the print heads and check for any obstructions or debris inside the printer.
Can I customize the touchscreen interface?
Many Xerox printers with touchscreen interfaces allow customization. You can add, remove, or rearrange icons and shortcuts to streamline your workflow.
What is a print server, and do I need one?
A print server manages print jobs from multiple computers on a network. It is beneficial for businesses with multiple users and high-volume printing needs.
How do I enable mobile printing?
Install the Xerox Print Service app or use native mobile printing solutions like Apple AirPrint or Google Cloud Print. Ensure your printer is connected to the same network as your mobile device.
What should I do if my printer is making unusual noises?
Check for any obstructions or paper jams. Ensure all components are properly installed and secure. If the noise persists, contact Xerox support.
How can I print securely from a public network?
Use secure printing features that require authentication, such as entering a PIN or password to release print jobs, ensuring sensitive documents are not left unattended.
What is the difference between print resolution and scan resolution?
Print resolution refers to the quality of printed documents, measured in DPI (dots per inch). Scan resolution refers to the quality of scanned images or documents, also measured in DPI.
How do I enable wireless direct printing?
Enable wireless direct printing through the printer’s settings. This feature allows devices to connect directly to the printer without a network, similar to a Wi-Fi hotspot.
Can I fax documents using my Xerox multifunction printer?
Yes, many Xerox multifunction printers include fax capabilities. Connect the printer to a phone line and follow the setup instructions to send and receive faxes.
What is the purpose of a maintenance kit?
A maintenance kit includes parts that wear out over time, such as rollers and fusers. Regular replacement ensures optimal performance and print quality.
How do I set up a printer queue?
Set up a printer queue through your computer’s operating system or the printer’s web interface. A queue manages print jobs, allowing multiple users to send documents to the printer in an orderly manner.
What should I do if the printer is not recognized by my computer?
Ensure the printer is properly connected and powered on. Update the printer drivers and check the connection settings. If the issue persists, restart both the printer and computer.
How do I configure the default print settings?
Access the printer properties on your computer and set the default print settings, such as paper size, print quality, and color options. These settings will apply to all print jobs unless changed.
Can I upgrade my Xerox printer’s firmware?
Yes, regularly check for firmware updates on the Xerox website. Download and install updates to improve functionality, security, and performance.
What is the advantage of high-yield toner cartridges?
High-yield toner cartridges contain more toner than standard cartridges, reducing the frequency of replacements and lowering the cost per page.
How do I print a configuration report?
Print a configuration report from the printer’s control panel or web interface. This report provides detailed information about the printer’s settings, network configuration, and status.
Can I print from multiple devices simultaneously?
Yes, Xerox printers can handle print jobs from multiple devices simultaneously, especially those connected to a network. This is managed through the printer queue and network settings.
Conclusion
Choosing the best Xerox printer involves considering various factors such as print speed, quality, connectivity options, and additional features. Xerox offers a wide range of printers suitable for different needs, from home use to large business environments.
By understanding your requirements and the capabilities of each model, you can select the printer that best meets your needs. Proper maintenance and care will ensure your Xerox printer provides reliable performance and high-quality prints for years to come.
